Rental Inspection Report

This document is given to your tenant before and during the move. It allows him or her to report any problems found in each room of your unit during the term of the lease. For example, a home inspection report records the current condition of the unit and protects both parties from false accusations or misinterpretations of the condition of the unit.

The condition of the property is recorded on a document when it is rented and made available to a tenant. If the landlord does not make an inventory of fixtures, he will have to prove that the damage committed by the tenant during the lease did not exist before the lease. This proof is difficult to provide without a written document. For example, if the Tenant refuses to submit to the inventory of fixtures exercise. He will have to pay the cost of damages that he may not have committed in this case. Let us suppose that this desire not to submit to the inventory of fixtures is shared. In this case, the judge, in the event of a dispute, will tend to consider that the dwelling is returned as is, regardless of its evolution.

You will have to complete the following information:

You will also need to know the condition of your property when you moved in and out:

The information to be included in the Exit Survey form is the same as for the Entry Survey, with the exception of some additional data to be filled out, such as:

The procedure to make an inventory of fixtures is similar to the one used for the inventory of fixtures of entry. The exit inventory can be done amicably in the presence of your tenant and yourself (or your representative) or it can be done by an agent at the request of the landlord.

Landlords and property managers should use a Tenant Inspection Report at the beginning and end of each new tenant. The tenant may also choose to request one from their landlord if they do not provide one. You must use a Tenant Inspection Report for any type of dwelling, including:
Apartment, condominium, duplex or townhouse; Basement suite or bedroom; or any other type of rental accommodation.

As soon as the exit inspection is completed, you must return the security deposit to your tenant. The deadline for returning the security deposit varies according to the contract. In other words, it can be returned immediately or 30 days after the exit inventory.

Let’s assume that the exit inventory of fixtures does not differ from the entry inventory of fixtures. In this case, you can return the security deposit.

On the contrary, if you find differences between the inventory of fixtures at the beginning and the inventory of fixtures at the end of the lease, then you can keep the part of the security deposit that would allow you to compensate for your tenant’s shortcomings and return the amount that was not retained.

If this is not the case and if, on the contrary, your tenant has damaged your home, then you are entitled to withhold the security deposit.