Employee Resignation Letter

The employee resignation letter is a letter by which an employee informs his employer of his decision to terminate his employment contract. It must express the clear and unequivocal will of the employee. In principle, the employment contract is not terminated as soon as the employer receives the letter of resignation: a notice period must be respected, unless exempted. This important act, which results in the termination of the employment contract at the employee’s initiative, requires an employee resignation letter that complies with precise rules of form. This letter is an essential precaution when the employee wants to terminate his permanent contract. It is necessary to respect a particular formalism in your resignation.

With Themis Partner‘s employee resignation letter, you can resign from your employee with or without specifying the reason. Our employee resignation letter template in English and Thai follows the form required by Thai law.

If you wish to resign by stating the reason, our document allows you to choose the following reasons: other opportunities/ for a personal reason/ to pursue academic studies/ for medical reasons/ to move. Of course, you are free to add your reason for resigning with our editable word document.

Your employee resignation letter must respect the writing standards of any official letter. For example, you must indicate your first and last name and contact information on the left side of your letter, the name and contact information of the company on the right side, and possibly the name and title of the person to whom you are addressing your letter. The place and date of the day you wrote your letter should also be indicated. In addition to this information, your letter of resignation must also include a certain number of mandatory mentions that we will list below:

Be polite and correct in your letter to avoid any conflict. You do not have to give reasons for your resignation. If you don’t want to explain why you want to resign, you don’t have to. To save you time, Themis Partner provides you with a ready-to-use employee resignation letter template.

You do not have to write the reason in your resignation letter. It is essential to avoid expressing grievances that are not yet known to your employer and that cause you to leave the company and your job. Save them for an interview, and don’t do anything that might cause the employer to drag you into a dispute, with harassment or a summons to appear before the Thai courts.

If you are writing an employee resignation letter, we recommend 3 ways to notify the employer:

If your contract imposes a specific dispatch or a particular formality, it must be respected. Instead of an employee resignation letter, the employee can notify the employer orally. However, this is strongly discouraged, as only a letter of resignation will leave a trace and will be able to justify that the employee’s decision was indeed transmitted and when it was transmitted. This is all the more important as the employee owes his company a notice period, which starts to run on the date of receipt of the letter of resignation

If your contract or collective agreement does not provide for this, you must send your letter to your employer. If your company has a human resources department, you can contact them. You can provide your termination letter to your supervisor and manager to ensure that your employer has received your employee resignation letter in Thailand.

Your resignation will take effect on the date you indicate. This desired departure date must take into account the length of your notice period. If you have a two-month notice period, the date of your resignation cannot be earlier. If your contract does not provide for a notice period, in this case, the employee must respect 30 days from the date of the letter of resignation. A shorter period can, of course, be accepted by the employer.

The notice period starts when you notify your employer of your resignation, which is why it is preferable to send it by registered letter with return receipt.

However, in your letter, you can ask to be totally or partially exempted from your notice period so that the termination of the employment contract takes effect earlier. But this will depend on your employer’s goodwill.

The resignation allows the employee on a fixed-term contract and indefinite for the employer or the employee wishing to break the contract. The employee must respect the following steps:

The law does not impose any particular form for informing the employer of the resignation. However, the employment contract or the collective agreement may impose a strict formality.
If there is no formality, the employee can notify the employer of his decision by any means. To provide proof of resignation, it is preferable to send a registered letter with acknowledgement of receipt.

Examples: the use of the conditional tense in the letter of resignation, words were spoken in anger, the simple fact of mentioning the resignation with colleagues, or the abandonment of the position does not prove in any way the employee’s desire to resign.

The length of the notice period is fixed in the employment contract. The employee must respect the conventional notice period, unless the employment contract provides for a shorter period. In the absence of a conventional notice period, Thai law requires the employee to give at least 30 days’ notice of resignation. Of course, this period can be shortened by mutual agreement between the employee and the employer.

According to Thai law, the employer is not required to provide you with a mandatory document at the time of your resignation. However, you will receive the following documents after your resignation: